Pre-registration

Objectives of the Suppliers Registration

Registration in the Clube de Fornecedores will potentiate a partnership that is relevant for doing business with Portugal Telecom, and is essential to ensure that suppliers are consulted in purchasing processes of Portugal Telecom companies. Thus, only duly registered suppliers may be consulted for that purpose.

Each supplier will be assigned a restricted area within the Clube de Fornecedores site, where the entered information will be available for consultation and/or alteration by the company itself.

Registration Procedures

To register you must meet the following requirements:

A. Pre-Registration

Fill in the pre-registration form on the Clube de Fornecedores site with the Company’s key data and that of your representative for matters related to the Clube de Fornecedores.

You should define, at this stage, the typology which is the most adequate for your company and registering as a Type A or a Type B supplier according to the expected turnover from PT:

• Type A Supplier - annual turnover exceeding €50,000;
  Entitled to take part in tenders carried out by PT Compras (corporate purchases);
  
  
• Type B Supplier - annual turnover of less than €50,000.
  Entitled to take part in tenders carried out by PT Pro and other PT companies.

B. Letter of Request for Authorization to Register

After the pre-registration, a draft letter requesting permission for registration, will be automatically issued, addressed to the managing entity, which should be printed and signed by the person(s) with powers to sign for the Company and their signature(s) duly certified for this purpose. This procedure aims to ensure that the representative indicated in the letter is recognized as head of your Company for matters relating to the Clube de Fornecedores.

C. Authorization to Register

After receiving the letter of request for authorization to register, the managing entity will check if the information is complete and the signature(s) duly certified.

If the letter received meets the requirements, you will receive a confidential and automatically generated e-mail, addressed to the representative of the Company, with the user and password to access the restricted area for the introduction of the detailed data of your Company.

If the received letter does not meet all the requirements, an e-mail will be sent to the representative of the Company informing him of the requirements that have not been met (lack of information, lack of signature(s) duly certified, etc.).

There will be a period of 15 days for fulfilling the requirements that have not been fully met, after which the registration process will be cancelled.

D. Registration

After receiving the confidential e-mail with the user and password to access the restricted area, the representative of the Company should access the Clube de Fornecedores site and enter the requested information.

The requested information, classified as mandatory or optional, is made up of the Company's data, the structured indication of the Products and Services for which the Company considers it has an adequate offer, and the indication of the business contact(s) associated to the Products and Services.

For the registration to be completed and accepted, all information classified as mandatory must be filled in, after which an e-mail is sent to the representative of the Company, confirming the registration in Clube de Fornecedores da PT.
From then on, the Company is apt to being consulted for the processes relating to the Products and Services.
However, Portugal Telecom reserves the right to, in every negotiation process, make a pre-selection of Companies to be consulted.

Registration Fee and Annuities

Registering with Clube de Fornecedores da PT involves the payment, by the supplier, of a registration fee and, in subsequent years, of an annuity that will be charged on a date to be determined. The values vary according to the type of supplier:

• Registration Fee: €1,500
• Annuity: €450

(If applicable, VAT at the legal rate must be added to the stated values)

In case the above figures are not paid, the managing entity reserves the right to suspend and/or revoke the registration of the supplier, thereby precluded from even being consulted on future purchasing processes of Portugal Telecom.

Code of Conduct for Social Responsibility

The total alignment of our suppliers with the principles enshrined in the Code of Conduct for Social Responsibility is absolutely fundamental for Portugal Telecom. We are certain that the values of our Code of Conduct are in line with your principles of action.

Access here the Code of Conduct for Social Responsibility of Portugal Telecom.

Liability and Confidentiality of Information

The information placed on the Clube de Fornecedores site is the sole responsibility of each supplier, who may consult it at any time. The Supplier shall maintain and continually update the information. The Supplier can also ask, at any time, that data be eliminated, through a written communication addressed to the managing entity.

The information provided by suppliers is handled by the managing entity for managing the contacts of suppliers of Portugal Telecom and centralization of all activities of market consulting and prospecting, and the purchasing of products and services for Portugal Telecom.

Each company can only view its own information, as the portal has mechanisms to protect against external access. Nevertheless, given that it collects data on open networks, the data can travel on the network without security, at the risk of being seen by unauthorized parties. Thus, data security is also a responsibility of the Supplier, who should take appropriate measures to prevent the unauthorized access by third parties, by making diligent use of the user and password assigned to him, not making them available to other non-authorized persons.

The Supplier shall be responsible for all damages caused by the misuse or loss of the user and password in which case the managing entity cannot be responsible for any modification, removal or addition of any data by third parties.

The managing entity reserves the right to, at any time, without prior notice and with immediate effect, change, add, update or delete some or all of the General Conditions of Registration.

We appreciate the interest of your Company in registering for the Clube de Fornecedores da Portugal Telecom.

You must fill out the form with the main data of your Company and its representative who, we remind, will be your contact for matters relating to the Clube de Fornecedores da Portugal Telecom.